How to Make a Copy of a Receipt Book

Receipt books are essential to keeping accurate business records, so that owners can pay their taxes and keep track of earnings and expenditures. Every business owner should keep a copy of his receipt book offsite, so that a fire, flood, break-in or computer glitch won't wipe out the records. Make a copy of your receipt book and keep it in a safe place, in a second location.

Instructions

Things You'll Need

• CD or memory stick
• Photocopy machine
• File or plastic binder (optional)

1. • 1
     Back up your receipt book, if it is on your computer. Open your receipt book in the appropriate program. Insert the memory stick into the USB port or, if you are using a CD, place the disc in your CD writer.
   • 2
     Select the "File" menu, click "Save As," enter the name of the file and save it onto your memory stick. Or use a disc burning program to transfer the data onto your CD. Store the memory stick or disc in a safe, dry place -- away from your primary business location.
   • 3
     Photocopy your receipt book, if it's handwritten. Keep your copied pages in order, and put them in a file or bind them with a plastic binder.